KEEP CALM AND CARRY ON: Safeguarding Important Material in an Emergency

Emergencies, whether they be natural calamities or man-made crises, can strike at any moment, wreaking havoc on individuals, organizations, and businesses alike. From winter storms to wildfires, floods to tornadoes, the array of potential threats underscores the importance of year-round readiness. As Tax Day fades into the rearview mirror, it’s an opportune moment for an annual review of your disaster emergency plan so you can focus on what matters without worrying about your personal financial and tax information.

The Internal Revenue Service (IRS) recognizes the significance of protecting personal financial and tax information in disaster preparedness planning. They offer practical tips to help taxpayers safeguard their crucial documents. Additionally, resources such as,, and provide further guidance and support in times of crisis.

Here are some essential steps to protect your important documents:

Secure Original Documents

Keep original documents like tax returns, Social Security cards, marriage certificates, birth certificates, and land ownership papers in a waterproof container stored in a safe location. It’s also wise to create copies of these vital documents. Store them in a secondary location, such as a safe deposit box or with a trusted individual residing in a different area. This redundancy ensures access to critical information even if the original documents are lost or damaged.

Utilize Digital Storage

Consider scanning your documents and storing them electronically on a flash drive. This digital backup provides added flexibility and portability, allowing you to access your information from anywhere, anytime.

Record Valuables

In today’s digital age, leveraging the power of cell phone technology can be a game-changer when it comes to cataloging high-value items. Take advantage of your device’s camera to create a visual inventory of your possessions. A simple list accompanied by current photos or videos serves as invaluable evidence to support insurance claims or tax deductions in the aftermath of a disaster.

The IRS provides valuable resources to aid individuals and businesses in documenting their losses. Publications such as 584 and 584-B offer comprehensive workbooks tailored to personal-use property and business assets, respectively. These workbooks streamline the process of compiling lists of belongings or equipment, ensuring you’re well-prepared to navigate the aftermath of a disaster.

Rebuilding Records

In the wake of a disaster, reconstructing or replacing lost records becomes a pressing necessity. Whether for tax purposes, federal assistance claims, or insurance reimbursements, accurate documentation is paramount. The IRS recognizes the challenges faced by taxpayers in such circumstances and offers guidance through resources like the Reconstructing Records webpage. By accessing these tools, you can streamline the process of restoring your financial records, thereby facilitating access to essential funds for recovery.

Employer Considerations

For businesses, disasters pose unique challenges, particularly concerning federal tax obligations and payroll services. Employers must ensure continuity in their financial operations, even amidst upheaval. Those utilizing payroll service providers should exercise caution and diligence, verifying the presence of fiduciary bonds that can protect them in the event of default by the provider.

The IRS emphasizes the importance of selecting payroll service providers carefully, underscoring the need for reliability and accountability in safeguarding your business’s financial interests. By taking proactive measures and staying informed, employers can mitigate the risks posed by disasters and maintain financial stability in turbulent times.

IRS Relief: Navigating Tax Challenges in the Wake of Disasters

When disasters strike, the aftermath often extends far beyond physical destruction, encompassing a myriad of financial challenges. Recognizing the need for swift and effective responses, the IRS offers vital tax relief measures to ease the burden on affected individuals and businesses.

Post-Disaster Tax Relief

Following a major disaster or emergency declaration by FEMA, the IRS may implement temporary postponements for certain tax filing and payment deadlines. This relief applies to taxpayers residing or operating businesses in designated counties impacted by the disaster. To stay informed about states and counties eligible for relief, the IRS maintains an updated disaster relief page, providing essential details for affected individuals and businesses.

It’s important to note that taxpayers in affected areas need not initiate requests for relief; the IRS automatically identifies and applies relief measures to those located within the covered disaster zone. This proactive approach ensures that individuals and businesses can focus on recovery efforts without the added stress of impending tax obligations.

Outreach Beyond Disaster Zones

While relief measures primarily target individuals and businesses within designated disaster areas, the IRS remains committed to extending support to those impacted by disasters outside these zones. Taxpayers who reside or operate businesses beyond designated disaster areas yet still suffer the repercussions of a disaster are encouraged to reach out to the IRS at 866-562-5227. By proactively engaging with the IRS, individuals can explore potential eligibility for disaster tax relief and explore alternative options available to mitigate financial hardships.

In times of crisis, access to timely and comprehensive tax relief can make a significant difference in the recovery journey. By leveraging the resources and support offered by the IRS, individuals and businesses can navigate the complexities of post-disaster financial challenges with greater confidence and resilience. Whether within designated disaster areas or beyond, the IRS stands ready to help, offering a beacon of hope amid the storm.

Remember, emergencies don’t announce themselves in advance. By incorporating these practices into your disaster preparedness plan, you’re not only protecting your financial assets but also empowering yourself to weather whatever storms may come your way. And if you need help, a Certified Tax Planner could provide assistance in making a plan for financial matters so if something does happen, you can focus on matters at hand. Stay vigilant, stay prepared, and stay safe.